Privacy Policy

Rolling Bay Music Club · rollingbaymusicclub.org · Bainbridge Island, WA · Last updated: May 2026

Rolling Bay Music Club ("RBMC," "we," or "us") is a nonprofit arts organization based on Bainbridge Island, Washington. We are committed to protecting the privacy of everyone who visits our website or engages with our programs. This Privacy Policy explains what information we collect, how we use it, and your rights regarding that information.

This policy applies to rollingbaymusicclub.org and any email communications sent through our organization.

1. Information We Collect

Information you provide directly

We collect personal information only when you choose to give it to us. This includes:

  • Name and email address when you sign up for our mailing list
  • Name, email, and message content when you submit a contact form inquiry
  • Name and contact details when you sign up to volunteer
  • Payment information when you make a donation (processed securely — we do not store card numbers)

Information collected automatically

When you visit our website, certain technical information is collected automatically:

  • Pages visited and time spent on the site (via Squarespace's built-in analytics)
  • General geographic region (country or city level, not precise location)
  • Browser type, device type, and operating system
  • Referring URL (the page that linked you to our site)

This data is aggregated and anonymous. We cannot identify you from analytics data alone.

Cookies

Our website uses cookies — small text files placed on your device — for the following purposes:

  • Essential cookies: Required for the site to function, such as maintaining your session or processing donations
  • Analytics cookies: Squarespace analytics uses cookies to understand how visitors use our site so we can improve it. No personally identifiable information is stored in these cookies.
  • Preference cookies: May remember settings such as your cookie consent choice

You can control or disable cookies through your browser settings. Note that disabling essential cookies may affect site functionality such as donation processing. We do not use advertising cookies or sell your data to advertisers.

2. How We Use Your Information

We use the information we collect solely to operate and improve RBMC's programs:

  • To send event announcements, newsletters, and updates to subscribers who have opted in
  • To respond to contact form inquiries
  • To coordinate volunteer opportunities
  • To process donations and issue acknowledgment letters
  • To understand how our website is being used and improve its content

We do not sell, rent, or trade your personal information to any third party. We do not use your information for advertising purposes.

3. Third-Party Services

RBMC's website is built on Squarespace, which provides hosting, analytics, e-commerce, and form functionality. Squarespace processes data on our behalf under their own privacy policy.

For ticketing, RBMC may link to third-party ticketing platforms. When you purchase tickets through those platforms, their privacy policies govern how your information is handled. RBMC only receives information necessary to manage attendance and confirm your reservation.

For email communications, we may use an email service provider to send newsletters. These providers process email addresses on our behalf and are contractually prohibited from using your data for their own purposes.

4. Data Retention

We retain personal information only as long as necessary:

  • Mailing list subscribers: Until you unsubscribe
  • Contact form submissions: Up to 2 years, or until resolved
  • Volunteer sign-ups: For the duration of your involvement, plus one additional year
  • Donation records: As required by nonprofit accounting and tax law (typically 7 years)

5. Your Rights

You have the right to:

  • Unsubscribe from our mailing list at any time using the unsubscribe link in any email
  • Request a copy of the personal information we hold about you
  • Request correction of inaccurate information
  • Request deletion of your personal information (subject to legal retention requirements)

To exercise any of these rights, contact us using the form at rollingbaymusicclub.org/contact.

6. Children's Privacy

Our website is not directed at children under the age of 13, and we do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us and we will delete it promptly.

7. Security

RBMC takes reasonable technical and organizational steps to protect your personal information. Our website uses HTTPS encryption. Payments are processed through PCI-compliant systems. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

8. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page. Continued use of the site after any changes constitutes acceptance of the updated policy.

9. Contact

Questions about this Privacy Policy? Get in touch:

Rolling Bay Music Club Bainbridge Island, Washington rollingbaymusicclub.org/contact